Cloud Tools: 5 That Every Business Owner Should Be Using

Business owners come in all shapes and sizes. Some run giant corporations, small startups and everything in between. The power of the Cloud is revolutionizing the way business is done. We should know; our PBX and call center software are hosted in the Cloud. Our customers use the Cloud everyday which leaves them asking, “what other Cloud tools are out there?” In this article we’ll discuss 5 Cloud tools that every business owner should be using.

Cloud storage

No longer do business owners have to rely on documents only accessible on their computer. Cloud storage tools allow users to access their files using any Internet connection.

Besides its accessibility, Cloud storage is often more reliable. Unlike a computer that can potentially crash and damage/lose your files, the Cloud makes your files accessible almost anywhere.

There are several Cloud storage tools on the market. Below are some of the most popular and some of the ones we use personally.

Google Drive

Task note applications

We’ve talked about storing your documents using Cloud storage tools. But what about quick notes and collaborative projects?

Task note applications have become increasingly popular because they allow your documents to be synced and accessed on all your devices.

Task note applications are also great for tagging, filing and sorting your notes so everything is organized.

Our team uses a number of different tools but these are a few of our favorites.

Google Keep

Project management tools

Business owners face a never-ending to do list. When tasks become overwhelming, it’s important to utilize a tool that can help you manage them.

Like the other tools we’ve talked about, the Cloud makes it easy to access your to-do list anywhere.

We recommended the following project management tools for all business owners.


Screen sharing

Business owners are busy. Screen sharing and screenshot tools allow you to share the projects you’re working on in real time. Whether you need to schedule a virtual meeting to share a presentation or you simply need to share a screenshot of a project, the tools below make it easy for any business owner to collaborate with their team.


Instant messenging

When you’re running a business, you often don’t have time to wait for a lengthy email response. With instant messaging, you can communicate with your entire office in real time.

Instant messaging applications also come with a group chat feature. Group chats are extremely handy for quick meetings with a specific group of people.

Whether you’re messaging with one coworker or you’re collaborating with a small team, instant messaging is a great tool for busy business owners.

We use a variety of the options below. Explore each of their sites to find one that’s right for you.

Google+ Hangouts